Office Manager (Admin, Facilities and H&S)

Office Manager / Facilities / Health & Safety / Building Management / Travel / General Administration / Business support

Disrupt Agency are currently sourcing an experienced Office Manager with experience of managing building/site services (facilities, health & safety, security,, maintenance etc) to join a major client site based near Green Park in Reading. The ideal candidate will play a crucial role in ensuring our Reading office operates smoothly and efficiently. This position is key to maintaining a safe, organised, and welcoming environment for our associates and clients. Your efforts will directly contribute to the health, safety, and overall satisfaction of our team and visitors. Being a European HQ you will have regular visits from overseas employees, leadership and clients so people facing skills, strong communication and organisational skills are key to this hire. A second European language would also be desirable but not essential.

Key Responsibilities of the Office Manager
- Health & Safety: Lead H&S and Fire Marshal groups, conduct regular meetings, report issues, and ensure compliance.
- Office Environment: Oversee maintenance, manage workstation assessments, control security pass access, and handle mail and parcels.
- Travel & Accommodation: Arrange travel and accommodations for associates, negotiate room rates, and ensure quality.
- Stationery & Printing: Manage corporate stationery, coordinate external printing quotes, and reduce costs.
- Facilities Management: Review building maintenance contracts, schedule contractor visits, and attend tenant meetings.
- Building Security: Maintain high security standards, liaise with external suppliers, and ensure access control.

Office Management Support and Development:
- Collaborate with other departments and regions on joint projects.
- Uphold our mission, values, and vision by fostering a culture of respect, teamwork, and integrity.
- Commit to workplace safety and contribute to quality excellence across the business.
- Participate in continuous improvement initiatives and take responsibility for personal and team development.

Qualifications/Background of the Office Manager:
- Essential: Preferably GCSE passes in  English and Maths however previous relevant experience in a similar environment will be considered preferable. 
- Desirable: Proficiency in Microsoft Office and strong communication skills at all levels.

Attributes of the Office Manager:
- Attention to detail, high level of written and spoken English, numerical skills and IT Literate (MS Office).
- Passionate about customer care, integrity, and uncompromising quality standards with strong communication skills.
- Innovative, analytical, self-motivated, and able to work both independently and as part of a team.
- Experience in working effectively with multiple tasks running concurrently in a multicultural environment.

Be part of a team that values innovation, continuous improvement, and making a positive impact. Apply now and help us create a great place to work!

This role is managed by Disrupt Agency, a certified B Corporation and a leader in Inclusive & Sustainable Recruitment, Search, and RPO services. We are committed to creating an environment where diversity is valued and everyone has an equal opportunity to thrive.

Disrupt Agency
Certified B Corporation | Inclusive & Sustainable Recruitment Experts