Accounts Payable Assistant

Accounts Payable Assistant / AP Assistant / Purchase Ledger Assistant / AP / Accounts Payable

Amazing opportunity for an experienced or entry level accounts payable assistant to join our vibrant and inclusive shared service finance team at the leading provider of premium student accommodation in the UK.

We are looking for a motivated entry level or trainee Accounts Payable Clerk to join our growing team based in Oxford. The Accounts Payable Assistant will be working in the Accounts Payable shared services team, processing supplier payments and uploading banking transactions for student sites and assisting the Client Accounting Team.

Key Tasks

• The timely production of high-quality outputs to both internal and external customers
• Processing of all supplier invoices, payment requests and associated transactions (including BACS rejects), to ensure payments are made to the correct 3rd party, in line with process notes, on a daily basis, ensuring CRM’s processing policy for each portfolio is adhered to
• Check new Vendor applications submitted from the accommodation teams are completed correctly and AP additional checks are carried out before passing to the Assistant Manager for set up.
• Manage the Accounts Payable shared service mailbox
• Answer the phone and follow up any queries in a professional and courteous manner, providing excellent customer service
• Carry out, statement reconciliations
• Carry out pre-paid card reconciliations
• Ensuring all supplier payments are made in accordance with CRM’s and client payment terms and all relevant authorisations have been obtained
• Ensuring site expenses are settled in-line with CRM’s expense policy
• Ensuring pre-paid card claims are settled in-line with CRM’s pre-paid card policy
• Carry out CIS Reporting for M&G Sites monthly, in a timely manner to meet 6th of the month deadline
• Provide audit documentation as required
• Where possible offer help and support to other members of the team
• Proactively look for continuous improvements; identify and offer solutions to eliminate inefficiencies on an on-going basis
• Assist in the training of other team members
• Continue to implement Performance & Culture initiatives upholding CRM values
• To provide other cover as required

• To ensure all company policies are adhered to
  
  • Work in accordance with the requirement of the company’s Health and Safety Policy
  • Work in accordance with the requirements of the UK GDPR and current Data Protection Policy, Staff handbook, agreed departmental behaviours/practices

SECTION 2: KNOWLEDGE AND SKILLS

 Essential:

• Excellent organisational and time management skills
• Strong attention to detail and accurate data entry skills
• Strong verbal and written communication skills
• Building effective relationships with Clients & Colleagues
• Ability to meet deadlines
• Client focused
• Focus on & commitment to excellence in customer service
• Ability to meet deadlines

Desirable:

• Experience of working in an Accounts Payable or banking environment
• Experience of working in a fast paced, transactional shared service environment, with multiple systems, operating to tight deadlines is desirable
• Experience of working in a customer focused environment and dealing with queries via email & phone • Solid Excel skills
• Ability to analyse & interpret data

Attributes/ Personal Characteristics:

• Desire to deliver and achieve excellent standards of service
• Ability to work to and deliver on key deadlines
• A good communicator (both written and verbal)
• Positive and enthusiastic
• The ability to stay calm under pressure
• Strong values/behaviours that exhibit Inclusion, helpfulness, honesty and integrity.
• Team oriented: There will be occasions where all team members will be required to support/help each other in various duties as required for the success of both the clients and CRM.

Benefits:

• Home working 2 days per week / Office 3 days per week
• 25 days annual leave rising to 30 days per year plus Bank Holidays
• Company Pension
• Professional Development Funding
• Life insurance 4 x annual salary
• Employee Assistance Programme
• Money Coach Financial Counselling
• Discounted Shopping
• Eyecare test and glasses vouchers
• Free onsite car parking