Office Administrator & Facilities

The Office Administrator will be responsible for the day-to-day running of the facility which houses the Operations & Engineering teams and will assist in areas such as purchasing support, facilities management, asset management and general business support tasks as required.

Responsibilities:

• Acting as facilities coordinator for services used within the company’s Operations & Engineering Facility, such as reporting equipment faults and co-ordinating repairs.
• General administration duties for all Stoke on Trent teams, including stationery and office supplies, travel bookings, and other goods and services as required.
• Supporting the management of stock control on IT assets, licencing and support agreements, ensuring assets are logged, managed and tracked through the company’s Configuration Management Database (CMDB).
• Assisting in the preparation of management reports for senior management awareness of services both in transition and live service.
• Update relevant documents i.e. employee registers, health and safety documents on a monthly basis.
• Update access cards and provide codes when appropriate.
• Receiving and assisting visitors as and when necessary.
• Dealing with purchase requirements; liaising with all departments and sourcing materials, goods, and services.
• Ordering stationery and office supplies.
• Collating and uploading credit card receipts to meet monthly reconciliation deadlines.
• Administration of corporate travel, hotels, and events.
• Setting up new users in the finance system, both internal (new starters) and external (suppliers).

Qualifications

• Good educational background. Minimum GCSE Maths and English A-C/ 9-5.

Skills and Experience

• Proficient in the use of Microsoft Office tools (Word, Excel, PowerPoint).
• Previous experience in a similar role would be advantageous.
• Demonstrable organisational and time management skills, including the ability to manage competing priorities, monitor and coordinate a range of processes.
• Ability to plan for tight deadlines and achieve desired outcomes.
• Excellent written, verbal and interpersonal skills with a keen eye for attention to detail.
• Ability to obtain MOD security clearance to SC level.

Qualities

• Self-starter. Able to work with minimal supervision.
• Passion for resolving issues, with a ‘can-do’ attitude.

• An analytical and logical approach to problem solving.
• Numerate, trustworthy and discreet.
• The ability to build relationships and influence others.
• Willingness to work flexibly in response to changing organisational requirements.