HR Assistant

We are really excited to be on the hunt for a HR Assistant for one of our key clients, working at their UK head office based in Botley, Oxford. Our client is a well-established luxury student accommodation company with sites all over the UK and Europe.

The successful candidate will provide a HR administration service to a designated region of the country. Ensuring all timelines are met and all paperwork actioned accurately and in a timely manner.

For this role we are seeking strong administrators, with great attention to detail and an interest in HR - full training and support will be provided!

Key Tasks:

• Preparation of employment contracts for all new starters (integrating onto the HR System for electronic contract)
• Putting all new starters on Select HR.
• Issuing Select HR log ins for new starters/ all users
• Preparing and sending New Starter Pack (either electronic or paper dependent on requirement) and creation of digital personnel folder.
• Advising IT on new starters for IT requirements - review and implement new processes
• Working with the Head of HR, HR Advisor and HR & Payroll Administrator on all HR & Payroll admin e.g. contracts, letters, payroll administration etc
• Maintaining/ Monitoring the HR inbox and the HR phone line; triage of HR emails and respond as appropriate and forward if needed
• Managing probation process with line managers; putting dates and outcomes on Select HR; writing confirmation letters to employees.
• Managing leaver process on Select HR; write to leavers with exit interview document; review exit questionnaires and provide feedback on any issues / recurring comments
• Working with Payroll admin to ensure all starters/ changes / leavers are processed each month
• Process all employment changes on Select HR and write to employees confirming changes
• Reference Requests for new starters and ex- employees and tenancy reference
• Invoices - supporting the HR Director in approving invoices
• Updating third parties (such as individual employers) - e.g. Life Insurance policy information; AIG; Edenred
• General HR Admin
• Maintaining integrity of Select HR data
• Monthly SMT Briefing Presentation coordination
• Adhoc project work as required by the HR department
• Provide cover for HR & Payroll Administrator

Skills:

• Ability to use Microsoft Word and Excel to an intermediate or advanced level
• The ability to organise and meet deadlines
• Accurate attention to detail.
• Excellent organization and communication skills
• Previous experience of working in an HR environment is desirable but not essential

Company Benefits

Agile working:

The company offers an Agile (Remote) Working Policy allowing employees to work from home maximum 3 times a week request-able through HRIS system.

Bonus Scheme:

The Company operates a discretionary bonus scheme for which your eligibility will be considered depending on set KPI's to a maximum of 10% of your annual salary.

Employee Assistance Program:

Health Assured offers 24-hour telephone counselling for a number of different problems and is a completely independent and confidential service. An online health portal which can provide nutritional advice, health checks, fitness advice etc is also available as part of this service.

Discounted Shopping/Savings

Edenred Savings is an employee experience platform giving staff access to a wide range of perks, including a wide range of shopping discounts.

Life Assurance:

The company provides Life Assurance Scheme the value of which is 4 x annual salary.

Pension:

Employee contribution is 5% (4% from net pay) and employer contribution is 3%. Employees are welcome to increase their percentage should they wish but the employer contribution will remain at statutory requirement

On-Site Parking:

The Company provides on-site parking.

Holidays:

25 days per annum, plus Bank and Holidays increasing to:

• 3 years of service = 1 additional day per year
• 5 year of service = 2 further additional days per year
• 10 years of service = 2 further additional days per year

up to a maximum of 5 additional days for length of service.

Training Support:

Support to further employees' studies and completing a course that will benefit/further them in their job role. The support provided is per employee up to a maximum of £1500.00 per year. Support can be subject to repayment depending on termination of employment

Absence Pay:

10 days Company Sick Pay (CSP) in any 12-month rolling period after successfully passing the probationary period and additional paid absence days e.g. Compassionate Leave