HR Assistant

EllisKnight is really excited to be looking for a HR Assistant for one of our key clients, working at their UK head office based in Botley, Oxford. Our client is a well-established luxury student accommodation company with sites all over the UK and Europe.

The successful candidate will provide a HR administration service to a designated region of the country. Ensuring all timelines are met and all paperwork actioned accurately and in a timely manner.

This is a part time role, working ideally 30 hours a week. The salary will be pro-rata on that basis.

Key Tasks:

• Preparation of employment contracts for all new starters (integrating onto the HR System for electronic contract)
• Putting all new starters on Select HR.
• Issuing Select HR log ins for new starters/ all users
• Preparing and sending New Starter Pack (either electronic or paper dependent on requirement) and creation of digital personnel folder.
• Advising IT on new starters for IT requirements - review and implement new processes
• Working with the Head of HR, HR Advisor and HR & Payroll Administrator on all HR & Payroll admin e.g. contracts, letters, payroll administration etc
• Maintaining/ Monitoring the HR inbox and the HR phone line; triage of HR emails and respond as appropriate and forward if needed
• Managing probation process with line managers; putting dates and outcomes on Select HR; writing confirmation letters to employees.
• Managing leaver process on Select HR; write to leavers with exit interview document; review exit questionnaires and provide feedback on any issues / recurring comments
• Working with Payroll admin to ensure all starters/ changes / leavers are processed each month
• Process all employment changes on Select HR and write to employees confirming changes
• Reference Requests for new starters and ex- employees and tenancy reference
• Invoices - supporting the HR Director in approving invoices
• Updating third parties (such as individual employers) - e.g. Life Insurance policy information; AIG; Edenred
• General HR Admin
• Maintaining integrity of Select HR data
• Monthly SMT Briefing Presentation coordination
• Adhoc project work as required by the HR department
• Provide cover for HR & Payroll Administrator

Skills:

• Ability to use Microsoft Word and Excel to an intermediate or advanced level
• The ability to organise and meet deadlines
• Accurate attention to detail.
• Excellent organization and communication skills
• Previous experience of working in an HR environment is desirable but not essential